Be aware of what you can and cannot legally email concerning your clients. 

“Personal information” cannot be emailed in Nevada by a REALTOR.  Personal information is a person’s first name or first initial and last name in combination with any one or more of the following:

      1.  Social security number.  2.  Driver’s license number or identification card number. 3.  Account number, credit card number or debit card number, in combination with any required security code, access code or password that would permit access to the person’s financial account.   Personal information is NOT the last four digits of a social security number.

You must not:  1.  Transfer any personal information through email (facsimile is OK).  If the email is encrypted, then sending Personal Information about your client is OK.  Personal information is social security numbers, bank accounts (when they include passcodes).

RECAP:

You may not legally email First and Last Name of a person AND 

      1. Social security number.

      2. Driver’s license number or identification card number.

      3. Account number, credit card number or debit card number, in combination with any required security code, access code or password that would permit access to the person’s financial account.

Note: the last four of a social is OK to email

The statute, effective October 1, 2009 is NRS 603A  ; “Encryption” has the meaning ascribed to it in  NRS 603A.215(b)(1)(2)

How to comply?  Stop emailing social security numbers.  Don’t forward financial information where possible.  It’s not necessary.  Tell you clients to email it directly to the source.  These can be transferred by phone (or fax) if necessary.  Be careful with faxes.  Remember, many of your faxes turn into emails….so this type of transmission would fall under the jurisdiction of the new rule.

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